CLIO contains three kinds of in process records that provide access to materials in-process or materials which are in the open or closed backlogs.

Use the definitions below to identify a type of on-order/in-process record found in CLIO or to create a tracking or preliminary record for ordering or cataloging.

1. RLIN ACQUISITIONS RECORD

   Originally created in RLIN, this record is identified by an 035 field in the bibliographic record containing the RLIN ID number AND by the text "No call number assigned" in subfield h of the 852 field in the MFHD. These records will provide access to the "old" priority 3 backlog created before June 1992, much of which is currently located offsite.

2. TRACKING RECORD

   A very brief record created when no copy exists : a) by Serials Acquisitions Services for monographic items received on standing order and being routed to processing ; b) by catalogers for items that must be tracked from one department to another (e.g., after determining that original cataloging is necessary). Catalogers upgrade Tracking Records to Preliminary Records or overlay them with copy if it is available.

3. PRELIMINARY RECORDS

   Are created by acquisitions staff for firm orders or by cataloging staff for items that are processed for the precataloging backlogs. Preliminary records are fuller than tracking records, e.g., have author entries and publication data, and may be created directly in CLIO, downloaded from OCLC or RLIN or may be based on RLIN, OCLC, or CLIO cataloging copy and modified to match the item in hand or on order.

1. RLIN ACQUISITIONS RECORD--Overlay this record or upgrade to standard cataloging if material is retrieved from offsite or a closed backlog for processing.

2. Creating TRACKING RECORDS

3. Creating PRELIMINARY RECORDS
   • Using Standard Copy
   • Using Non-Standard Copy
   • Using Vendor Record
   • Using Variant Edition Copy
   • Create a record for a Monograph
   • Create a record for Visual Materials
   • Create a record for Sound Recordings
   • Create a record for Scores

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