Cataloging Practices Manual [CPM-176]


Record Creation Procedures


Create a preliminary bibliographic records if there is no usable copy when placing an order or trying to catalog a Priority 2 or Priority 3 item. Follow the general preliminary record instructions and use the following instructions for the special features of Music Scores. Include the fixed and variable fields included in this document. Use the new m command to call a music scores workform.

Go to Example


    	RT = c
    	BL = m

  1. LANG (Language)-- Use a valid language code if known or readily available; DO NOT supply a languagwe code for instrumental works.

  2. REPRO (Reproduction)-- If the work is a reproduction use the following codes:

    		microfilm	= a

    microfiche = b

    micro-opaque = c

    photocopy = r


    1. 028/Music Publisher's/Plate number

      Music Publisher's numbers usually appear on the title page, cover and or the bottom of the first page of music. Music plate numbers appear on the bottom of each page of music. A score may have one of these numbers, both numbers or no number. If there is a range of numbers, enter the first and the last separated by a double hyphen (--). Enter the number in the 028 $a with any associated alphabetic characters, except "no." or its equilivants, which should be ignored. The publisher's name should be entered in the 028 $b as it would appear in the 260 |b.


      028::UE 1734 |b Universal Edition

    2. Input a main entry field for the author of the score. If the score has no author or more than four authors, do not input a 1xx field.

      Go to Name Verification Procedures

    3. 245/Title

      Transcribe the title as it appears on the title page.

      	Title : $b Subtitle / $c statement of responsibility (composer's 


      Title page: Die Meistersinger von Nurnberg by Wagner.

      245::Meistersinger von Nurnberg / $c by Wagner.

      245::Three songs for America : $b bass voice and instruments (woodwind quintet and string quintet) / $c David Amram.

      For generic titles that consist of a type of composition followed by the instrumentation, a number and/or a key, include all the elements in the $a.

      245::String quintet no. 1, A major, op. 18 / $c Beethoven.

      245::Sechs Partiten fur Flote / $c J.S. Bach.

      245::String quintet 5 / $c Robert Morris.

    4. If work is a microreproduction add the form of reproduction in $h at end of 245. (e.g. =h [microform])

      Go to more information on titles

    5. 254/Musical Presentation Statement.

      In addition to the edition statement, a score may include a "musical presentation statement" which indicates the specific score format, since many scores are published in several formats or version. Typical examples are:

  4. Score


    Study score

    Minature score

    Transcribe these phrases or their equilivants in other languages, as they appear on the item.

  5. 300/Pagination

    1. Use the term "score" to describe music for two or more performers.

    2. Use the term "p. of music" for music for one performer. Indicate the number of pages by using the highest numbered page.

    3. Use the term "parts" to indicate the number of parts for music for more than one person, but each person has their own part (as in a string quartet where there is a part each for violin I, violin II, viola and violoncello).


      1 score (250 p.)

      43 p. of music [for a piano solo]

      4 parts [for a string quartet]

    4. If a score is issued as part of a set, use "v." instead of the number of pages. In addition, create an OPR (for acquisitions staff) or VHLD (for cataloging staff) to list volumes ordered or cataloged.


      1 score ( v.)

      For complicated pagination or unnumbered pages use 1 v. (various paging).

      NOTE: The number of pages is added only with book-in-hand; do not indicate for orders.

  6. 533/Reproduction

    If the score is a microform or photocopy, add a note indicating this:




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    Last updated: 09/16/98 kmh