Cataloging Practices Manual [CPM-174]


Record Creation Procedures


Create a preliminary bibliographic record if there is no usable copy when placing an order or trying to catalog a Priority 2 or Priority 3 item. Follow the general preliminary record instructions and use the following instructions for the special features of recordings. Include the fixed and variable fields included in this document. Use the new m command to call a music recordings workform.

Go to Example


    1. RT and BL
      	RT=	  j for musical recordings

      i for spoken word recordings

      BL= m

    2. E/L (Encoding level)-- Overtype the value 9 to 5.

    3. PLACE-- Use valid country of publication code if known; otherwise tab ahead.

    4. LANG (Language)-- For spoken word recordings and music recordings with text, use a valid language code if known or readily available; otherwise tab ahead. Use n/a for instrumental music.

    5. DT/1 (Date)-- Include the date of publication or date of copyright. For materials with a range of dates, enter the first date. If there is no date, supply a date for the century or decade, to the best of your knowledge.


      260:: $c [19--] DT/1 1900

      260:: $c [199-] DT/1 1990

      260:: $c [1996] DT/1 1996


    1. 024/International Standard Recording Number

      Omit hyphens and spaces when recording International Standard Recording Number or Universal Product Code.

    2. 028/Record manufacturer numbers

      Record manufacturer numbers usually appear on the disc and on the container. Record sets may also include a set number in addition to individual record numbers; record set numbers in this case. Do not record numbers for other formats available. In the subfield $a, copy the number exactly as it appears on the label, retain alphabetic prefixes, suffixes, dashes, spaces, etc. The subfield $b includes the manufacturer's name as it would appear in the 260 $b.


      028::M23456 $b Columbia Masterworks

      028::D 1734.267 $b Delos

    3. 1xx/Main Entry: Author/Composer/Performer

      If the recording has three or fewer composers or principal performers, search the author's/composer's name (personal, corporate, conference) in CLIO and input a 1XX field.

      Go to Name Verification Procedures


      100:1 :|a Beethoven, Ludwig van, |d 1770-1827.

      110:2 :|a Columbia University Concert Band.

      If the recording has no composer, or has more than 3 composers, enter under title in 245.

    4. 245/Title

      Transcribe the title as it appears on the record label.


      Title $h [sound recording] : $b Subtitle / $c statement of responsibility (composer's name)


      245::Meistersinger von Nurnberg |h [sound recording] / |c by Wagner.

      245::Three songs for America [sound recording] : |b bass voice and instruments (woodwind quintet and string quintet) / |c David Amram.

      For generic titles that consist of a type of composition followed by the instrumentation, a number and/or a key, include all the elements in the $a.


      245::String quintet no. 1, A major, op. 18 |h [sound recording] / $c Beethoven.

      245::Sechs Partiten fur Flote |h [sound recording] / |c J.S. Bach.

      245::String quintet 5 |h [sound recording] / |c Robert Morris.

      Go to more information on titles

    5. 250/Edition Statement

      Include the edition statement if it is present. Whenever possible, substitute numbers for words. Abbreviations are acceptable, if they are in the language of publication.


        	On recording: Fifth edition 	   	250: 5th ed.

      On recording: Revised edition 250: Revised ed.

    6. 260/Place, publisher and date

      1. Follow the pattern below.

        Place : |b Publisher/Distributor,|c Date.

      2. If there is more than one place, use the first named.

      3. If there is no place of publication, leave it out.

      4. If there is no publisher or distributor, leave it out.

      5. If there is no publication date or copyright date, use: [19--] or [199-]

      6. Use square brackets [ ] around any unknown elements.


        	260::New York : |bColumbia Records, $c 1992.

        260::[England] : |bEMI, |c 1991.


    7. 300/Extent of item

      Record the number of physical units of a sound recording by giving the number of parts in Arabic numerals and one of the following as appropriate: sound disc, sound cassette, sound tape reel. If a recording is issued in compact disc format, add "compact disc" in CLNF.


      3 sound discs (recording of opera in a single container)

      15 sound cassettes (recording of a conference)

    8. 500/Note --For compact discs, add the note: 500::Compact disc.

    9. 700/710/Added entry

      Assign one added entry for the most prominent one of the following:

      • soloist

      • conductor

      • performing group


      700::Domingo, Placido,|d1941-

      710::Boston Symphony Orchestra.

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    Last updated: 09/16/98 kmh