|Cataloging Practices Manual||[CPM-507]|
There are many different types of call numbers used in current cataloging and even more to be found from the recon of our manual catalog cards. It is important to code each call number correctly to ensure its proper indexing and retrieval in CLIO.
Call numbers and locations are input in the 852 field according to standard MARC format.
852 80 glx ‡h On Order
852 80 glx ‡h In Process
Orders that are created or received in Voyager will not have a call number and will have indicators 0_ [blank space].
852 0_ ‡b glx
The status will be retrieved from the acquisitions module and will display correctly in OPAC. To see the status from the cataloging module, open up the hierarchy [F12]. In-process copies created in Voyager will have "In process" coded in the 852 ‡g subfield.
‡h SB612.U8 ‡i H6 1977
‡h HD5331.M72 1766 ‡i .P325 1988
‡h TH16.E6 ‡i A5 1989
‡h 947.7T47 ‡i M79
Note: Consult Subject Cataloging Manual--Shelflisting for additional examples and instructions. LC shelflisting policy should always be followed in the 050 field of bibliographic records. Local variations are coded in the MFHD 852 field.
‡h E185 ‡i .E57 1986
‡h DK274 1968 ‡i .K3 1987
‡h KF4558 15th ‡i .G6 1974
|Double Cutter||‡h M1503.S74 ‡i D32 1975|
|Triple Cutter||‡h G1844.23 .L3E3 ‡i R3 1978|
|No Cutter||‡h BS275 ‡i 1962|
|Long LC Cutter||‡h HB97.5 ‡i .K6976413 1982|
|Law Classification||‡h KBD ‡i .W67 1988|
‡h ML120.U5 ‡i S6 1945
(add the decimal point before the 1st cutter even when not present on the card)
‡h BF11 ‡i .P78 1959
(add the decimal point before the 1st cutter and add a leading 1 before the publication date even when not present on the card)
NOTE: Never input the initial D or L as found on the card.
‡h 812B32 ‡i H92
‡h 339.49 ‡i N8834
‡h 891.7T76 ‡i K76
‡h 808 EH ‡i V71m
Note: See also Size Designations.Avery
‡h AA40 ‡i V83
If the call number has more than one cutter input a space before the first cutter.
‡h AA1040 M9C8 ‡i B43Fine Arts
‡h AA723 N4 ‡i B5
‡h AA6750 B8 1901 ‡i Ar64
‡h ND239 H218 ‡i T98
Certain Avery/Fine Arts call numbers require dates. If the call number has a date, input a space before the date.
‡h N29 ‡i Arabic 1972
‡h N29 ‡i Hebrew 1990a
‡h AA9010 ‡i An87 1972
NOTE: Also input appropriate material type designation (see Material Type list.)
‡h F ‡i a3247
‡h FX3 ‡i 123
‡h F015.43 ‡i D4821
‡h F ‡i 1202 Index
‡h FA10 ‡i NY-33
NOTES: Always input the capital letter that introduces the call number.
Also input appropriate ‡k for special collections (see list.)
‡h B016.091 ‡i G923
‡h B016.091F73 ‡i F734
‡h B812K759 ‡i L 1977
‡h D824C91 ‡i T (‡k DRAMLIBR)
‡h 1734A ‡i Es73 (‡k SELIGMAN)
‡h 511.01 1704 ‡i C53 (‡k SMITH)
‡h Z232.G75 1939 ‡i B814
‡h Z232.G63 ‡i B21 1927
‡h NC242.B46 1983 ‡i B64
Always input R as the first segment of the call number.
‡h R317.3 ‡i Un3542
‡h R016.81988 ‡i C11
‡h R016.01 ‡i D759 Suppl. no.3
‡h R English Australian ‡i M961
NOTE: Beginning July 2009, newly cataloged materials in all formats for Butler Reference (CLIO location ref and any of its sub-locations) are classed in LC. Newly received volumes for multi-volume works that are previously classed in the Reference call number will continue to be added to the already established Reference call number, but multi-volume works cataloged for the first time will be classified in LC.
‡h 61 As67 ‡i Sy6
‡h 91.7 M87 ‡i B2
‡h M66.11 ‡i M877 K.175 1969
‡h Serials ‡i K
‡‡ Periodicals ‡i M
‡h Ph. D. (mainly Fine Arts)
‡h rbx ‡k REF
‡h mus ‡i R
NOTE: In the case of RBX, only a sublocation is used, without a call number; MUS uses only ‡h R.
NOTIS: ‡h ABC1234
Voyager: ‡h 3MAY ‡i 56855 ‡x Precat
‡h CN8 ‡i M522
‡h CA1 ‡i 1968
‡h Z1 ‡i B777
‡h 015 ‡i S96
(do not transcribe LS found on the card)
‡h KAZA ‡i 02566
‡h GEOR ‡i 02221
(sequential accession nos.)
LC classification numbers assigned by the Library of Congress (which appear in the bib. record in an 050 field with second indicator 0) are normally accepted at Columbia without any changes or additions.
It is Columbia policy to add work letter g to all call numbers using LC classification that are not assigned by the Library of Congress on DLC copy. The work letter g should be coded only in the MFHD 852 field. This is done to avoid any possibility of duplicating an LC assigned call number. If the Subject Cataloging Manual--Shelflisting prescribes a different work letter, e.g., work letter z, the LC prescribed workletter takes precedence over the locally assigned workletter g.
‡h LD2594 ‡i .H37 1983gBut:
‡h PJ8190.P3 ‡i B33 1970z (incomplete date, i.e. [197-?] in 260 ‡c)
‡h BS2840 ‡i F46 2006a (photocopy)
Exception: older monographic call numbers that do not have a date at the end (usually assigned by catalogers before 1982) can be accepted without change if they appear in an 050 field with second indicator blank or zero. For all other call numbers without a date found in an 050 or an 090 fields, add both the appropriate date and the work letter g when entering the call number in the 852 field. In case of doubt, consult a supervisor.
If the BIB shows:
050 0_ ‡a HE6376.N5 ‡b G6
260 __ ‡c 1949.
then enter into the holdings:
‡h HE6376.N5 ‡i G6
However, if the BIB shows:
090 __ ‡a HE6376.N5 ‡b G6
260 __ ‡c 1949.
then enter into the holdings:
‡h HE6376.N5 ‡i G6 1949g
‡h QA406 ‡i .C4 1977 Suppl.2
‡h TH16.E6 ‡i A5 1974 Index
‡h 279.4 ‡i R324567 Index
‡h PG4673 ‡i .M78 subser.
Use the caption term in the language of the publication. If a caption term is unavailable, use v.
List of caption terms.
‡h PC4025 ‡i .A3 no.30:pt.3
‡h HV71 ‡i .P5 v.5-7
‡h BX71 ‡i .P5 v.8 etc. NOTE: do not enclose etc. in brackets.
‡h QA111 ‡i .P6 Ser.2 v.55:pt.2
‡h LA22.T67 ‡i B87 1969 v.1:pt.1
‡h 306.85 ‡i M78 no.57
Input sublocation text, in capital letters, in ‡k after the location code e.g
‡b rbx ‡k MARY Q ‡h M8 ‡i F74
Material Type List
Input the material type designation, in capital letters, in ‡k after location code, e.g.
‡b mrr ‡k MICFICHE ‡h FX3 ‡i 123
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