Belles lettres material is defined in Webster?s as "literature regarded as a fine art, especially as having a purely aesthetic function". For all practical purposes, this means fiction (novels, short stories), drama and poetry. At Columbia, some belles lettres materials receive cataloging in accordance with PCC* guidelines and some receive full level (non-PCC) cataloging. Since PCC records may require extensive authority work and creation of new authority records, they will not be created for all categories of material. Code as PCC level cataloging only if all personal names and series headings are present (or created) in the National Authority File (NAF). Code as full (non-PCC) level of cataloging when at least one of the headings is not represented in the NAF. This document describes the procedures for both PCC and non-PCC cataloging of belles lettres and is intended for use as a quick reference guide, in conjunction with all other procedures and rules outlined in AACR2R (Chapters 1, 2 and 21), U.S. MARC Format for Bibliographic Description, the CPM and other cataloging documentation.

*PCC, or the Program for Cooperative Cataloging, was established as the successor program to the National Cooperative Cataloging Program (NCCP). Its goal is to increase the number of institutions and catalogers producing quality cataloging records. A quality record, according to PCC standards, is one that is dependably usable because it requires little or no verification by someone who would like to use it. All records produced by PCC participants should be completely accurate and have complete authority work done for all headings (i.e. authority records are created at the time of cataloging if necessary).

1. Copy cataloging

   After preliminary searching in CLIO, search each title in OCLC/RLIN for copy. If copy is found, use it according to these guidelines:

   • Catalogers trained in PCC/NACO procedures have the option to upgrade when necessary a copy to pcc level or follow the copy cataloging procedures described below
   • If an LC-MLC record is found, use it as is. Assign a call number, and add the call number to the bibliographic record in 050:4:
   • If a non-standard record is found, use it but bring it to full or pcc level. Verify the personal names according to CPM-328 and the series according to CPM-300 , CPM-308 and CPM-327 . Please note that if there is any record at all in OCLC that matches the book in hand, you must use that record to catalog the book.
     NOTE: Use vendor/foreign cataloging agency records found in OCLC or RLIN, but follow the instructions, described in the section for original cataloging.
   • If a standard record is found export it to CLIO and catalog it there according to usual copy cataloging procedures (i.e. do not upgrade the record to pcc cataloging).

2. Original cataloging

   If no cataloging record is available create a record in OCLC or CLIO. Use the following guidelines to catalog the book:

   1. All Fixed Fields are coded. Consult MARC21 Bibliographic Format for situations not included in this brief reference chart:

      > >

      FIELD in OCLC	FIELD in CLIO	MEANING	COMMENT/INSTRUCTION
      ELvl	Encoding Level	Encoding level	In OCLC: PCC - Blank In OCLC: Full level - I In CLIO: Blank
      Desc	Cataloging Form	Descriptive cataloging form	Enter a for AACR2
      Srce	Cataloging Source	Source of cataloging	Enter c for PCC Enter d for non-PCC
      Ctry	Place of Publication	Place of publication	Enter country code
      Lang	Language	Language	Enter language code
      MRec	Modified Record	Modified record	Blank
      Audn	Audience	Target audience	Blank (unless specified)
      Form	Form of Item	Reproduction	Use if applicable
      DtSt	Publication Status	Type of date	As evident from 260 |c
      Dates	Date 1 & Date 2	Date(s) of publication	As evident from 260 |c and reprint note where applicable
      Cont	Contents	Contents	Enter b if bibliographical references are present
      Ills	Illustrations	Illustrations	As evident from 300 |b
      Gpub	Govt. Publication	Government publication	Blank for not a govt. pub.
      Biog	Biography	Biography	Blank for no biographical info
      Fest	Festschrift	Festschrift	0 for not a Festschrift
      Conf	Conf. Publication	Conference publication	0 for not a conference pub.
      LitF	Literary Form	Literary Form	Enter code for specific literary form. See CPM-2019
      Indx	Index	Index present	0 if no index is present

   2. Variable fields

       

      FIELD	MEANING	COMMENT/INSTRUCTION
      020	ISBN	Transcribe from book
      040	Cataloging agency	In OCLC: do not add; ZCU will be system supplied In CLIO: NNC |cNNC or |dNNC
      041	Language code	Code if necessary
      042	Authentication code	pcc - only for pcc cataloging
      050	Call number	Indicators 4 and no work letter after date
      100	Personal name main entry	Make if necessary; create/verify authority heading
      240	Uniform title	Make if necessary; create/verify authority heading
      245	Title / Statement of responsibility	Transcribe from book
      246	Varying form of title	Provide if necessary
      250	Edition statement	Transcribe from book
      260	Imprint	Transcribe from book
      300	Physical description	Transcribe from book
      4XX/8XX	Series statements and entries	Transcribe if present and perform authority work. Trace all new series.
      655	Genre terms	May be added if appropriate. See notes in section 4 below.
      5XX	Notes	Make as required; translate if in languages other than English (except for quoted notes)
      700	Personal name added entry	Make if necessary; create/verify authority heading

   3. Authority work

      Search all headings (personal, uniform title and series) in the NAF in OCLC (at this time also take note of the class number for the author, if it is present in the NAF). If an exact match for the heading is found or created in the NAF, use the form of the heading and create a PCC record.

      If an exact match for a heading is not found in the NAF, transcribe the heading from the book and code the record as full (non-PCC) record or create the heading(s) in NAF and code as PCC level.

   4. Genre Terms

      LC is creating authority records for form and genre headings but this project will take a long time to complete. In the meantime, LC has confirmed that libraries creating PCC records may code form and genre headings as needed using the format 650 0 as long as there is a topical authority record for the heading.

      Example: 655 0 Greek drama, Modern.

   5. Routing

      When you create a new record, upgrade a non-standard record or perform variant edition cataloging, place the book with a copy of the bibliographic and copy holdings records along with any new authority headings, into your supervisor mailbox. Mark the top of the printout "BL review" and the headings on the printout of the bib record as either NAF checked, new, or 0 NAF.

If there is a class number for the author in the NAF, use it in CLIO, regardless of whether or not a different number has been previously used in CLIO. Complete the call number in accordance with standard procedures.

If the author does not yet appear in CLIO, assign the call number using the LC classification schedules, verifying the assigned number against CLIO.

For PCC cataloging:

If there is no class number for the author in the NAF, assign the call number using the LC classification schedules and the cutter table. Optionally, verify the assigned number against the LC shelflist and submit a local classification proposal.

See Proposing Library of Congress classification numbers for procedure details.

Count as original cataloging whenever you create a new record, upgrade a non-standard record or perform variant edition cataloging. Do not count a call number assigned for this material.

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