Coding fixed field values (Leader & 008) in the MFHD
The correction or proper setting of the fixed fields in the MFHD should be
handled at the time of cataloging or final processing. Most all records in
Voyager CLIO that migrated from NOTIS have incorrect fixed field headings
in the MFHD (Leader & 008). Most holdings records created in Voyager will
automatically have the correct MARC values in the fixed fields set by a
For all tracking records it is not necessary to set or correct the MARC
fixed fields. The MFHD in tracking records may have originated in NOTIS,
the Voyager acquisitions module or was created in the cataloging module by
cataloging or SAS staff. For information on tracking procedures see
Do not adjust the MARC fixed fields. Unlike tracking records, preliminary
records are held or staged in a not fully processed state for a longer
time period. However the setting or correction of the MARC fixed field
values is not mandatory until the item is cataloged. For most cases the
template used to create the MFHD will already have the correct values set.
For information on creating preliminary records, see CPM-168. For information on creating
preliminary records for Precat see CPM-165.
For information on creating preliminary records for the Avery/Fax backlog,
see CPM-166: Closed Backlog
Note: The lone exception to this rule is temp-analytics which
are processed as a preliminary record and eventually the bibliographic
record is overlaid with a fuller record. Because the creation of the
preliminary record is the last handling of the item and record this is
considered the "final processing" of the item. CPM-552.
FINAL PROCESSING (CATALOGING): When cataloging monographs, serials
serial analytics (both temp-analytics and standard copy) it is necessary
to set the values of the Leader and 008 of the MFHD according to local
policy. Any MFHD created in the cataloging module using the template
"holdingsformonograph.tem" will have the correct settings for a single
volume monograph. For all other formats, consult the following screenshots
for local policy defaults.
GIFT PROCESSING EXCEPTION
The screen shots below display the agreed upon default values for all
formats. In general, the only default value that may be changed routinely
is Method of Acquisition. If the item is clearly a gift, the default
value of p may be changed to g
CATALOGED RECORDS LEADER & 008 DEFAULTS BY FORMAT:
Note: If a non-book format is also a complete or incomplete set, the leader
and 008 Completeness fields should be coded appropriately.
If the item is a remote electronic resource, code the Completness field
appropriately. Integrating resources should be coded as Incomplete.