MIXED MEDIA PROCESSING: MONOGRAPHS
Special Materials & Procedures
Note: Follow CPM-178 for mixed media being processed for Offsite.
These instructions describe procedures that are unique to
mixed media monographs (e.g. books accompanied by a non-book format item,
such as a cassette, a sound disc, a computer disk but not microfiche or
maps). These instructions also apply to non-book format material
accompanied by printed material such as guides. Starting April 2006 the
recording of format (e.g. books) in ENUM is discontinued. In addition
recording the format of accompanying material was changed from ENUM to
CHRON. Existing records
reflecting earlier practice should not be updated.
When a selector requests a monograph to be separated from the non-book
format material and shelved in a different location, route both the book
and the mixed media accompanied by the request to OSMC for original
cataloging even if there is a standard record available. The cataloger
will create separate holdings or separate bibliographic records with
linking notes as appropriate.
- Processing mixed media in CLIO
Return to CPM Table of Contents
- Note the format of the main work, using either the Type of Record field in the
leader of the bibliographic record or by the presence of a GMD (general material
designator) in 245 subfield h.
See also Print Items With
Accompanying Material (Princeton)
Note: Original catalogers should create or add 006 & 007 fields. Copy
catalogers should accept those appearing on cataloging copy but should not
Go to 006/007 table.
Note: If appropriate, code the appropriate Material Type Designation
of the main work in the call number. Code the second indicator in the 852
field depending whether the item in hand is a single volume or multivolume set.
852 00 |b ets |k CD-ROM |h HT1322 |i .T74 1999g
852 01 |b leh |h HC101 |i .S97 2001g
Material Type List
- Process or creat bibliographic record for the main work according to standard
procedures. The Leader and 008 of the bibliographic and holdings records should be
based on the primary material.
- Record the the presence of accompanying material in subfield |z of the 852
field of the holdings record if the main work is a single volume monograph, and in
866 field if the main work is a multivolume set.
852 00 |a glx |h DK293 |i .O38 2002g |z Accompanied by 1 diskette
866 41 |8 0 |a v.1-2 |z Accompanied by 1 CD-ROM
866 41 |8 0 |a videocassettes 1-3 |z Accompanied by 1 computer disk, 1 CD-ROM, 3-D
glasses and user guide
- If the item lacks either the main work or some of the accompanying
material, input a |z describing what is lacking in the 852 field if the main work is
a single volume monograph, and in the 866 field if the main work is a multivolume
852 00 |a eng |h QA345 |i .B68 1997g |z Lacks CD-ROM
866 41 |8 0 |a v.1-5 |z Set lacks 2 CDs
(multivolume set) .
- Create an ITEM record for each piece in hand.
- Single volume monographs
Barcode monograph as usual
- Code CHRON for the accompanying material using appropriate term.
Use conventional terminology, e.g., use CD-ROM in place of computer optical
disc following the examples below. In case of doubt consult a supervisor.
Notice the spelling of computer disks and computer optical discs. LC has
decided that magnetic disks use "k" and optical ones use "c".
Note:Be extra careful when assigning terms for music media.
In many cases music materials would be accompanied by a "CD" not a
"CD-ROM". Consult supervisor if not sure.
CD (for music CD)
DualDisc (for CD/DVD on one disc, also called DADV)
diskette (for floppy disk)
sound cassette (for tape)
videocassette (for VHS)
CD-ROM card (for 3 3/8 X 2 3/8 in. CD)
- If the acompanying material consists of more than one item of the same
type, assign a sequential number to each descriptive term and code into
CHRON. Barcode and create an item record for each item.
- If the volume contains two or more different of mixed media items,
barcode and create an item record for each, and add the appropriate term
Example of a single volume monograph
- Multi-volume sets
- Create item records for the volumes of the main work and enter
appropriate volume numbering into the ENUM of the item record as usual:
- Determine relationship of accompanying material to volumes of main
- Accompanying material have same volume numbers as the main work.
Create an item record for each volume of accompanying material and enter
volume numbering in ENUM and term for the accompanying piece in CHRON.
Example of a multi-volume set
hierarchy when the accompanying material refers to a specific volume
- Accompanying material have no volume numbering.
Create an item record for each and enter only the term for the
accompanying material into CHRON. Consult supervisor in case it is not
clear whether the accompanying material accompanies a particular volume or
the whole set.
Example of a multi-volume set hierarchy
when the accompanying material refers to the whole set
- Record production statistics for main work in 948 field using the appropriate statistics macro.
- Do not permanently affix the barcode to the non-book item. Insert the
barcode, still affixed to its paper backing, into the non-book item's
casing if it is already opened, or scotch-tape the barcode to the casing
if it is not yet opened. Don't put the scotch-tape directly on the
non-book item (e.g. CD-ROM), if you have questions where to affix it, ask
- Insert the mixed media rider into the main work.
- If accompanying material is not secure within the main work, place items
in a mailing envelope or secure with binding string.
- Music locations (campus only!)
- Music materials for location "mus" should be cataloged as usual and both the book and non-book
materials should be checked out to Labeling. If no standard record is found, track
as per CPM-551
to Music Cataloger in SCMC.
Note: Be extra careful when assigning terms for music media. In most cases music materials would be
by a "CD" not a "CD-ROM". In case of doubt, consult a supervisor.
- Music records will have a note added in 852 |z citing the type and
location of the
non-book material after they are received in the Music library.
Example: 852 00 |z Ask at Music Circulation Desk for accompanying CDs.
Note: Follow CPM-178 for Music mixed media being processed for Offsite.
- All other locations
Note: All charging instructions apply to both printed material
and non-book format.
- Charge reserve items or items for campus Music locations
- For all other items, charge items to
- Route items for all locations to BSP.
- BSP HANDLING
- BSP binds book and accompanying material together for all locations
EXCEPT for MUS.
- Campus Music locations accompanied by mixed media are handled in BSP as
- If book is a hard cover and needs to be labeled, both the book and
its accompanying material are labeled, and then charged to IN-TRANSIT and
sent to the department.
- If book in hand needs to be bound, book is sent and charged out to
Accompanying material is
labeled separately, charged to IN-TRANSIT and sent to departmental library.
Last updated: 09/27/11 ink