Contents

SERIES SEARCHING: CLASSIFICATION: SERIAL RECORD PRESENT IN CLIO

  1. If the serial record found in CLIO has status "d" in the CHLD with the CLNF "sep" (i.e. it is either a series decision record or a series check-in record) for any location proceed to search for monographic copy and catalog the item as a monograph.

  2. If the serial record found in CLIO has status "a" or "d" in the CHLD but does not have any code indicating a classification decision in the CLNF for any location (e.g. sep, add, a:all, etc.) give a printout of the serial record to a supervisor and continue with the procedures for searching series authority records.

    Note: The supervisor in MPS or OSMC will change the status on the serial record from a to d or h, and will add the appropriate classification code to the CLNF. If necessary the supervisor will inform SAS to annotate the OPR with the note to create an individual bibliographic record for each title.

  3. For all other serial records found in CLIO (i.e. all cataloged serial records that are neither series decision records nor series check-in records) choose one of the options below.

    1. If the location on the T2 for the item in hand is not present on the serial record found in CLIO go to procedures for searching series authority records

    2. If the location on the T2 for the item in hand is present on the serial record found in CLIO, choose one of the following options, as appropriate:

      1. Route the item to SAS for adding if any of the following codes are present in the CLNF for the T2 location:

        • add
        • noanl
        • coff or combination of coff and sep, provided that the item in hand has a volume number lower than the last volume added to MHLD and there is no code indicating analysis (see III.B.2 below for codes that indicate analysis).

        If there is a note on the T2 requesting separate classification for the issue in hand, route to SAS for adding anyway.

      2. Route the item to the serial analytic cataloger in MPB for adding and analysis if any of the following codes are present in the CLNF for the T2 location:

        • a:all
        • a:par
        • a:bw
        • a
        • ass
        • ct
        • p
        • sub:ua
        • sub:a

        Also route to the serial analytic cataloger in MPB if any of the above codes appear in the CLNF in combination with "coff" alone or "coff" plus "sep" and the item in hand has a volume number lower than or equal to the last volume added to MHLD. If there is a note on the T2 requesting separate classification for the issue in hand, route to the serial analytic cataloger in MPB for adding anyway.

        If the item in hand has more than one series statement, route the item to the serial analytic cataloger in MPB if any one of the series has a serial record with any of the above codes present in the CHLD.

      3. Proceed to search for monographic copy and catalog the item as a monograph if either of the following codes appear in the CLNF for your location:

        • sep
        • the combination of coff and sep, provided that the item in hand has a volume number higher than the last volume added to MHLD

      4. Route to SPS:STD if there is no code in the CLNF for the T2 location.


    Last updated: 03/02/99 kmh