Special Materials & Procedures
| Cataloging Practices Manual
PRESERVATION PHOTOCOPY CATALOGING
Preservation photocopies are long-lasting
replacement copies of deteriorating, damaged, or non-circulating documents
and printed materials. CUL policy requires that these be cataloged on
separate bibliographic records unless they are added volumes to an
existing set or serial.
PRD will deliver preservation photocopies lacking print records and
volumes of sets and serials to OSMC with a T2 indicating the
cataloging location. PRD will do the cataloging when standard print
PRD will in most instances initiate withdrawal of the original.
Consult CPM675 for cataloging procedures.
In most instances it will be possible to derive from a print record. The
call number will contain work letter a as usual.
The photocopy publisher should be Columbia University Libraries.
Preservation photocopy services vendors such as Acme or Bridgeport should
be ignored. If a 583 field appears in the record citing Acme or Bridgeport,
delete the field.
Return to CPM Table of Contents
- Single Volume Monographs & Complete Sets and Serials
- Incomplete Sets and Serials
- For volumes being added to the holdings of an existing set or serial,
do not create a new bibliographic record with 533 or a new MFHD.
Use the same call number of the original volumes. Add an 843 to the
holdings record with $m specifying the volumes
that are reproductions.
- If the 866 field does not reflect the volume numbers of the
reproduced pieces, update the 866 field.
843: : $a Preservation photocopy. $m Vol. 1, 8-10. $b New York, N.Y.
: $c Columbia University Libraries, $d 2000. $e 35 cm.
866:41: |8 0 |a v.1-10
Last updated: 07/23/07 kmh