|Cataloging Practices Manual||[CPM-675]|
Notes: For an item to be cataloged as a photocopy, there must be an original work from which the photocopy has been produced. Items published first as photocopies, should be cataloged as original items rather than as reproductions.
Photocopies of doctoral dissertations from institutions other than Columbia are given full original cataloging, rather than minimal records and are assigned LC class numbers rather than the the standard LC-like class number used for Columbia University dissertations (LD1237.5D)
Go to Example
The bibliographic description, both fixed and variable fields, should be based on the original work, with additions, exceptions and special considerations for unpublished works noted below.
Note: Most theses and dissertations, including those from UMI are considered to be unpublished. Code Type of Record as t
Note: Use xx for unpublished theses and dissertations. DO NOT use the Country of publication code for the location of the degree granting institutions.
776 1 $c Original $w (DLC)###76070205#
(Note: The pound signs represent blank spaces)
DS125 $b.S75 1986a
Go to more information on call numbers for photocopies in the Holdings section of this document
Example: 260 $c 1965.
533 $a Photocopy. $b Ann Arbor, Mich. : $c UMI, $d 1994. $e 124 leaves : ill. ; 19 cm.
NOTE: The 300 field of the original had: 124 p. : ill. ; 19 cm.
533 $a Photocopy. $b New York, NY : $c Columbia University, $d 1999. $e 124 leaves : ill. ; 19 cm.
533 $a Photocopy. $b Ithaca, N.Y. : $c Cornell University, $d 1994. $e 18 x 37 cm.
533 $a Photocopy. $b Ann Arbor, Mich. : $c UMI,$d 1993. $e 537 p. ; 22 cm.
NOTE: 300 $a of original read 2 v. (537 leaves)
533 $a Photocopy. $b Ithaca, N.Y. : $c Cornell University, $d [between 1987 and 1997] $e 27 cm.
NOTE: Dissertation was presented in 1987 but item lacks information as to when the photocopy was made.
533 $a Photocopy. $b [S.l. : $c s.n., $d between 1987 and 1997] $e 24 cm.
NOTE: Dissertation was presented in 1987, but item lacks information as to place of reproduction, agency responsible for reproduction and date of reproduction.
Standard cataloging copy for a photocopy made by the same agency in a different year (i.e. only 533 $d differs from the piece in hand) should be treated as matching copy. Simply alter the year in 533 $d to match the piece being cataloged and code $d NNC or $dNNC-EA in 040.
040 $a IUL $c IUL $d NNC
533 $a Photocopy. $b Ann Arbor, Mich. : $c U.M.I. Dissertation Services, $d 1994.
NOTE: 533 $d of cataloging copy was 1992.
Standard cataloging copy for the original piece, for a photocopy made by a different agency, or for a microform edition, should be treated as variant edition cataloging.
Form of item: rExample:
040 $a NNC $c NNC
533 $a Photocopy. $b Ann Arbor, Mich. : $c U.M.I., $d 1994. $e 388 p. ; 22 cm.
NOTE: Cataloging copy was for original work and Form of Item had been blank. Original 040 was deleted and this one substituted, and 533 was added to the record. All 035's have been deleted.
040 $a NNC $c NNC
533 $a Photocopy. $b [Ithaca, N.Y. : $c Cornell University, $d 1985] $e x, 264 p. : ill. ; 28 cm.
NOTE: Cataloging copy was for a photocopy made by a different agency. 040 was deleted and this one substituted. 533 read $b Ann Arbor, Mich. : $c U.M.I., $d 1986. $e 21 cm.
Form of item: r
040 $a NNC $c NNC
533 $a Photocopy. $b Ann Arbor, Mich. : $c U.M.I., $d 1993. $e 22 cm.
NOTE: Cataloging copy was for a microform edition of the work. Form of item read a. 533 $a read Microfilm. 533 $e read 1 microfilm reel ; 35 mm.
If the only copy found is non-standard, provide original cataloging or reroute to OSMC. If there already is a record in CLIO for the original work, add the photocopy as an added copy to the existing record (see "HOLDINGS" V. below).
Original work: $h HD1090 $i .B57 1993
Photocopy: $h HD1090 $i .B57 1993a
Original work: $h R030 $i N424
Photocopy: $h R030 $i N424a
Note: This example is specific to Butler Reference, which does not use LC Classification.
Original work: $h DK754 $i .N75
Photocopy: $h DK754 $i .N75 1926a
The work letter "a" is not used in call numbers created using Avery/Fine Arts classification.
Do not add the work letter for volumes that are being added to the holdings of an existing original set or serial. Even if the set or serial is analyzed, the individual records for the photocopy volumes will not use the work letter. Add work letter a to sets and serials only when a complete run is processed on a new MFHD
When a photocopy is added to the existing book record, the bibliographic record continues to describe only the original version. Details of the reproduction are coded in MARC holdings field 843.
843: : $a Photocopy. $b Ann Arbor, Mich. : $c UMI,$d 1993. $e 537 p. ; 22 cm.
843: : |a Photocopy. $b Ithaca, N.Y. : $c Cornell University
Library, $d 2002. $e 35 cm.
866:41: |8 0 |a v.1-10
If the 866 field does not reflect the volume numbers of the reproduced pieces, update the 866 field. Example:
843: : $a Photocopy. $m Vol. 1, 8-10. $b Ithaca, N.Y. : $c Cornell University Library, $d 2000. $e 35 cm.866:41: |8 0 |a v.1-10