1. BACKGROUND:
   Avery/Fine Arts material for offsite began to receive LC Classification in March 2009.
   Note: Non-print material is labelled.
   1. ACQUISITIONS

      For firm orders, selectors should indicate that a book is wanted for Offsite by selecting the appropriate Offsite location on the order form in addition to assigning the owning location , e.g., ave4off or fax4off. Acquisitions staff will create the CLIO order record with the Offsite location. When the book is received, Acquisitions will check the Offsite box on the T2 rider.

      If the book is an approval or a gift or is routed to cataloging departments directly from Area Studies (ASX), selectors should use the appropriate Offsite location.

   2. CATALOGING

      When cataloging a title for Offsite, cataloging staff will input or change the location in the 852 on the holdings according to the pattern "xxx4off" (xxx stands for the CLIO location code followed by "4off" which is a shorthand meaning "for Offsite")

      Examples:
      852 80 ave4off
      852 80 fax4off

      This location will result in the OPAC message "For Offsite". There may be additional OPAC messages once the item is charged to a status patron.

      After the piece is accessioned at RECAP and a file of records that have been accessioned automatically update the same records in CLIO, the following changes will occur:

      1. Examples:
         ave4off will change to off,ave
         fax4off will change to off,fax

      2. The OPAC display will change to "Offsite" and the "Request from Offsite" button will become visible in the OPAC for most locations.

      3. The holdings History will contain the date the piece was accessioned at RECAP

   3. BARCODING

      AVE/FAX Offsite barcodes are different from the other CUL barcodes in that they have a pink stripe, the words "COLUMBIA LIBRARIES OFFSITE AVERY FINE ARTS RESTRICTED," and a barcode number preceded by the letters AR. They come either on long sheets or on a roll. The barcodes on long sheets are affixed to the front cover of hard bound volumes. The barcodes on rolls are always placed on the inside back cover of softcover volumes. In this document the barcodes on rolls are called "double-backed Offsite barcodes" as opposed to the "Offsite barcodes" on long sheets. For more information on barcodes see also CPM424 and CPM807 for barcode placement.

2. DETERMINE WHETHER PIECE IN HAND IS APPROPRIATE FOR OFFSITE
   1. If the book at some point after selection (including backlog retrieval) receives a C33 request or is wanted for Reserves--Process for the permanent location.

   2. Consult supervisor if book:
   • Is Priority 1
   • Includes a blue attention rider with the "department library" box checked
   • Is in a monographic set with active orders
   • Is over 46 cm. in height

   If book is not appropriate for offsite, process as usual for the owning location.

3. BOOK IS APPROPRIATE FOR OFFSITE
   Search for copy as usual.
   1. STANDARD COPY IS FOUND or BOOK IS CATALOGED ORIGINALLY
      1. LOCATION--Input the permanent location followed by 4off
         Examples:

         852 80 |b fax4off |h N6490 |i Ad45

         852 80 |b ave4off |h AA650 |i L15

      2. ITEM RECORD--Create an item record and check out as soon as possible after cataloging.
         • If the item will NOT be bound, place the Offsite barcode in the upper left-hand corner of the cover to the right of the spine 1/4 inch from top and 1/4 inch from spine, as the book stands on the shelf . The barcode must be put in this exact position, even if it covers text or illustrations.

         • If item will be bound, affix a double-backed Offsite barcode to inside of back cover (one inch from the top and one inch from the right edge).

         • If piece in hand is accompanied by non-print media (e.g. CD-ROM) affix ONE Avery double back barcode to the page facing the back cover (one inch from top and one inch from edge)

           Change piece count on item record to equal the total pieces in hand, e. g. if there is a book accompanied by a CD, the piece count should be changed to 2.

           DO NOT affix a barcode to the accompanying media piece that is going Offsite.

           Insert a mixed media rider if there is none in the book.

           Since all Offsite books accompanied by mixed media have to be bound or rebound, always insert a "B" rider and charge out to Bindery.

           Note:When cataloging a multivolume set selected for Offsite, determine which volume the mixed media (e.g. CD-ROM) belongs to. If each volume is accompanied by non-print media, process according to the instructions above. If there is no indication which volume is accompanied by the mixed media, select the first volume of the set. Process it as a single volume monograph accompanied by mixed media: change the item count in the item record to 2, don't barcode the accompanying material, place the double-back Offsite barcode on the page facing the back cover, and check the volume to Binding inserting the "B" rider. Process the remaining volume(s) (not accompanied by mixed media) of the multivolume set as usual: Offsite barcode on front cover, check out to Labeling.

      3. Insert or keep an orange Offsite rider in the book when routing the book to BSP.

      4. STATISTICS--Count for permanent location only.

   2. NON-STANDARD COPY OR NO COPY IS FOUND AND BOOK IS NOT BEING CATALOGED ORIGINALLY
      1. Process for AVE/FAX backlog.

      2. Enter only the permanent location in the loc field of the holdings. Add the words "to-off" after other backlogging information in the |x of the 852 field.

         Example:
         
         |h In Process to |g In Process.
         
         
         	 852 80 |b fax |g In Process |x FAVE3 |x 715423 |x to-off
         
         

      3. Remove orange Offsite rider before backlogging.

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