SWIFT

Preliminary RDA records for Precat and Offprecat

Create a preliminary RDA bibliographic record if there is no usable copy when placing an order or processing items for Precat or Offprecat. When placing an order, it will often not be possible to fill in all fields enumerated below, enter as much information as available. Preliminary bibliographic records contain standard MARC fields with appropriate content designation and sufficient information to permit bibliographic match manually or by machine processing. The preliminary records don't require parallel fields for non-Roman script languages and diacritics in the transliteration. This document is intended to be used for materials lacking any record in OCLC or CLIO.

Search CLIO thoroughly before creating a preliminary record to avoid creation of duplicate record. Use the RDA bibliographic record template (rdaprecat.tem) for preliminary records, if needed select as default from bib records templates in Options >Preferences. In the template some fields are already filled in, make sure that they correspond to the book in hand.

Fixed Fields

• Leader
• Encoding Level = 3
• Cataloging Form = i (ISBD punctuation) and not a = AACR
• 008
• Key in appropriate date[s] of publication = s for single date; m for multiple dates; q for questionable (range of dates, no single date for "q")
• Select appropriate place of publication code: Go to US MARC Country of Publication codes
• Select the appropriate language code: Go to US MARC Language Codes

Variable fields

• 020: ISBN
• Add ISBN without hyphens
• If the system will not accept the number, precede it with $z instead of $a
• For multi-volume sets, enter the ISBN of the set only
• If the item has ISBNs for hardcover and paperback, input both numbers in separate 020 fields. If the item is simultaneously published (e.g., U.S. and British editions), input only the ISBN of the item in hand
• 040: $a NNC $b eng $e rda $c NNC (included in the template)
• 1XX: 100, 110, 111 (Main entry: Personal, Corporate or Conference Author)

A personal name is coded with the first indicator "1", corporate or conference names have the first indicator "2".

• 100:1_: $a Rakove, Jack N., $d 1947-
• 110:2_: $a Columbia University. $b Graduate School of Architecture, Planning, and Preservation.
• 111:2_: $a Encuentro Internacional de Escritores (Monterrey, Mexico) $n (17th : $d 2012 : $c Monterrey, Mexico)
• Add an access point for first named author. Search NAF in OCLC to find the authorized form of the name. If there is no authority record, enter the name into the bibliographic record as found on the title page. If the item is a collection of papers with an editor or compiler, use a 700 field for the first named editor/compiler.
• 245: Title

If there is a 1XX field in the record, the first indicator in 245 should be "1", if there is no 1XX field, it should be "0".

Transcribe the title as it appears on the title page or title page substitute (e.g. cover) including initial articles with appropriate filing indicator. Go To List Of Initial Articles

• Use $b for other title information (such as subtitles, parallel titles, etc.) and precede it with a colon (:)

245 10 $a Monet to Manet : $b landscape painting in France.

• Recording punctuation:
  

  245:00: $a If elected... : $b presidential campaigns from Lincoln to Ford, as reported by the New York times / $c edited by Arleen Keylin and Eve Nelson.
  (Title appears on chief source as: If elected...)

• 245 $c : Transcribe statement of responsibility relating to title proper. Transcribe as it appears on the piece. Titles of nobility, address, honor and distinction are now included unless burdensome.

  245:00: $a Environmental ethics re-visited / $c edited by Professor Dr Rosamund M.Thomas.

• Transcribe only the first 3 authors listed if there are many, only the first named one is required as an access point.
  • For authors:

    100:1 : $a Parto, Saeed. [required]
    245:10: $a Afghanistan and regional trade : $b more or less, import from Central Asia? / $c Saeed Parto, Ehsan Saadat, Mohsin Usyan.
    700:1 : $a Saadat, Ehsan. [optional]
    700:1 : $a Usyan, Mohsin. [optional]

  • For editors: the first 700 is required, the rest are optional if not burdensome

    245:00: $a Egyptian bioarchaeology : $b humans, animals, and the environment / $c edited by Salima Ikram, Jessica Kaiser & Roxie Walker.
    700:1 : $a Ikram, Salima. [required]
    700:1 : $a Kaiser, Jessica. [optional]
    700:1 : $a Walker, Roxie. [optional]

  • If there are more than 3 personal names, transcribe the first named, count the number and use the phrase [and xxx others].

    245:10: $a Centro Insular de Atletismo de Tenerife / $c colaboradores, Adan Ramos Noda [and seven others].

• 246: Varying Title

  Indicators for 246 fields

  Create 246 field in the following situations only:

  • If the main title (245a) is in English and contains an ampersand (&), code a 246 field with the word "and" in place of the ampersand, using indicators as shown:

    245 :10: $a Live & be well
    246 :3_:$a Live and be well

  • If the title proper has an obvious typographical error, code a 246 field using indicators as shown.

    245:10: $a Leve and be well
    246: 3_:$a Live and be well

  • If there is a parallel title:

    Parallel titles can come from any place within the resource and there is no limit on how many there might be.

    245:10: $a Yiddish dictionary = $b Yidish verterbukh.
    246:31: $a Yidish verterbukh

    245:10: $a International meteorological vocabulary = $b Vocabulaire météorologique international = Mezhdunarodnyi meteorologicheskii slovar' = Vocabulario meteorológico internacional.
    246:31: $a Vocabulaire météorologique international
    246:31: $a Mezhdunarodnyi meteorologicheskii slovar'
    246:31 : $a Vocabulario meteorológico internacional

• 250: Edition information

  Remember to transcribe as found on the piece (do not use abbreviations unless abbreviated the piece)

  250:__: $a Second edition. [no abbreviations on piece]
  250:__: $a Nouvelle édition. [no abbreviations on piece]
  250:__: $a Version IV. [number as found on piece]
  250:__: $a 6. Aufl. [abbreviation found on piece]

• 264: Place, publisher, and date
  • 264:_1:$a Transcribe place of publication (first indicator blank, second "1")
    Transcribe as found on piece; do not supply larger jurisdictions unless on the piece:

    264: 1: $a Vancouver, British Columbia : $b Vancouver Historical Society, $c 1970.
    (Source of information reads: Vancouver, British Columbia)

    264:_1: $a Victoria, British Columbia, Canada : $b Department of Geography, University of Victoria, $c 1979.
    (Source of information reads: Department of Geography, University of Victoria, Victoria, British Columbia, Canada)

    264:_1: $a Vancouver, B.C., Canada : $b Ronsdale Press, $c [2002]
    (Source of information for place of publisher reads: Vancouver, B.C., Canada

  If no place of publication -- record a probable place of publication in square brackets; if not sure, use a question mark and square brackets: [Belgium?], [British Columbia?], [Mississippi?].

  If probable place cannot be determined, use: [Place of publication not identified]

  • 264:_1: $b Transcribe publisher's name

    Transcribe as found on piece; do not abbreviate.

    • Include initial articles: e.g. The World Bank
    • Do not shorten: e.g. Open Hand Publishing, Inc., Division of Rand Publishing
    • If more than one name, record only the first one
    • If no publisher's name use: [publisher not identified]
    • Do not transcribe distributors in 264 _1.

  • 264:_1: $c Date of publication
    • Also code DtSt and Date(s) (008 positions)
    • If no date of publication, supply a date or an approximate date. If there is no date of publication and no copyright date, use this year's date or your best guess (complete year) with a question mark [2014?]. You can no longer use hyphens to indicate a range of dates: [20--?]; instead use brackets, "between" and a range of specific dates ending with a question mark: $c [between 2000 and 2013?]

      [1971 or 1972] - 008: q 1971 1972
      [1969?] - 008: s 1969
      [between 1800 and 1899] or [between 1800 and 1899?] - 008: q 1800 1899 ('between' no longer limited to less than 20 years)
      [between 1970 and 1979?] - 008: q 1970 1979
      [not before 1978] - 008: q 1978 uuuu or [not after 1978] - 008: q uuuu 1978

    • If item is a complete multi-part monograph, record the first date and the last date. If item is an incomplete multi-part monograph, record the first date only followed by a hyphen. If you receive only v. 2 of a multi-part monograph and no v.1, record the date with a question mark.:

      264:_1 :$a New York : $b Neal-Schuman, $c 1995-1997.
      264:_1:$a New York, N.Y. : $b Alpha, a member of the Penguin Group (USA) Inc., $c 2012-
      264:_1:$a Moskva : $b D. Bulanin, $c [2012?]- (v.2 only, published in 2012)

    • If approximate date cannot be determined, make your best guess using brackets. If only copyright date or printing date is given, use that in square brackets for establishing a probable publishing date. Add a question mark (?) after date if not sure.
    • If there is no publication date but there is a copyright date, enter the copyright date in brackets
    • Each 264 subfield is bracketed separately if brackets are required.

      264:_1: $a [Beltsville, Maryland?] : $b [Agricultural Research Service], $c [1997]

• 300: Physical description
• 300 $a: Extent - extent of text
  • Input the last numbered page for single volume works:

    300:: $a 245 pages
    300:: $a vii, 245 pages

  • No abbreviations: pages (not p.), approximately (not ca.)
  • Use "1 volume (various pagings)" if the single volume has multiple or complicated pagination
  • Use "1 volume (unpaged)" if you have a single volume with no pagination at all
  • For unnumbered pagination do not use square brackets:

    300:: $a 53 unnumbered pages

  • For incomplete sets, just enter "volumes"
  • When counting volumes, under current rules you only count physical volumes; you should never have something like: "4 volumes in 2," you should have simply "2 volumes" in the 300 field


• 300 $b: Illustrative content

Only use illustration or illustrations. Disregard illustrated title pages, etc., and minor illustrations. Remember to code corresponding byte in the 008>illustrations as "a".

300:__: $a xxiii, 554 pages : $b illustrations ; $c 24 cm

• 300 $c: Dimensions - for volume

  Record height of volume in centimeters using metric symbol: cm (no period after cm because it is a symbol, not an abbreviation). Record dimensions to the next whole centimeter up (e.g., if the height measures 17.2 centimeters, record 18 cm).

• 33Xs: New fields - the book template will have the following 3XX fields:
  • 336 - Content Type = what is it? The form of communication through which a work is expressed. Example for monographs: text
  • 337 - Media Type = how is it stored? The general type of intermediation device required to view, play, run, etc., the content of a resource. Example for monographs: unmediated
  • 338 - Carrier Type = where is it stored? The format of the storage medium and housing of a carrier. Example for monographs: volume

  ex.
  336:__: $a text $b txt $2 rdacontent
  337:__: $a unmediated $b n $2 rdamedia
  338:__: $a volume $b nc $2 rdacarrier

• 490/830: Series information (see also CPM-327)

  Search the series statement as it appears in the book in CLIO. If the item appears to be part of a serial, route as appropriate.

  If the series has an authority record and the series is traced (645 field "t") code as 490/830 pair even if the series form is identical in both fields. Enter the series information as it appears in the book in the 490:1_: field, and the authorized form of the series from the 130 field of the authority record in the 830:_0: field.

  490:1_:$a Islamic history and civilization. Studies and texts ; $v volume 100
  830:_0:$a Islamic history and civilization ; $v v.100.

  If the series doesn't have authority record or is not traced, enter the series statement in 490:0 : as it appears in book including capitalization. Record volume numbering from piece in hand in $v. When LTI (Columbia's vendor for authority control) processes these records, it will be changed to a 490/830 pair.

  Transcribe terms used in numbering as found on the piece of information; do not abbreviate words such as volume, Band, unless abbreviated on piece.

  490:0_: $a Eastman studies in music ; $v volume 68
  (Numbering on source of information: Volume Sixty-eight)

  490:0_: $a Gender and sexuality in information studies ; $v number 5
  (Numbering on source of information: NUMBER 5)

  490:0_: $a Louann Atkins Temple women & culture series ; $v Book 32
  (Numbering on source of information: Book thirty-two)

  490:0_: $a Biografii istorice transilvane ; $v VII
  (Numbering on source of information: VII)

  490:0_: $a Periplus Parerga ; $v Band 17
  (Numbering on source of information: 17. Band)

  But:

  490:0_: Early English church music ; $v no. 45 (Numbering on source of information: no. 45)

• 7XX: Use the authorized form if easily identifiable
  • Search NAF in OCLC to find the authorized form of the name of editors, compilers, translators, coordinators, etc. If there is no authority record, enter the name into the bibliographic record as found in the book.
  • Add an access point for first editor mentioned in the 245 $c, others are optional. Additional authors can be coded as 700 as well.