|Cataloging Practices Manual||[CPM-169]|
Create a preliminary RDA bibliographic record if there is no usable copy when placing an order or processing items for Precat or Offprecat. When placing an order, it will often not be possible to fill in all fields enumerated below, enter as much information as available. Preliminary bibliographic records contain standard MARC fields with appropriate content designation and sufficient information to permit bibliographic match manually or by machine processing. The preliminary records don't require parallel fields for non-Roman script languages and diacritics in the transliteration. This document is intended to be used for materials lacking any record in OCLC or CLIO.
Search CLIO thoroughly before creating a preliminary record to avoid creation of duplicate record. Use the RDA bibliographic record template (rdaprecat.tem) for preliminary records, if needed select as default from bib records templates in Options >Preferences. In the template some fields are already filled in, make sure that they correspond to the book in hand.
A personal name is coded with the first indicator "1", corporate or conference names have the first indicator "2".
If there is a 1XX field in the record, the first indicator in 245 should be "1", if there is no 1XX field, it should be "0".
Transcribe the title as it appears on the title page or title page substitute (e.g. cover) including initial articles with appropriate filing indicator. Go To List Of Initial Articles
245 10 $a Monet to Manet : $b landscape painting in France.
245:00: $a If elected... : $b presidential campaigns from Lincoln to Ford, as reported by the New York times / $c edited by Arleen Keylin and Eve Nelson.
(Title appears on chief source as: If elected...)
245:00: $a Environmental ethics re-visited / $c edited by Professor Dr Rosamund M.Thomas.
100:1 : $a Parto, Saeed. [required]
245:10: $a Afghanistan and regional trade : $b more or less, import from Central Asia? / $c Saeed Parto, Ehsan Saadat, Mohsin Usyan.
700:1 : $a Saadat, Ehsan. [optional]
700:1 : $a Usyan, Mohsin. [optional]
245:00: $a Egyptian bioarchaeology : $b humans, animals, and the environment / $c edited by Salima Ikram, Jessica Kaiser & Roxie Walker.
700:1 : $a Ikram, Salima. [required]
700:1 : $a Kaiser, Jessica. [optional]
700:1 : $a Walker, Roxie. [optional]
245:10: $a Centro Insular de Atletismo de Tenerife / $c colaboradores, Adan Ramos Noda [and seven others].
Create 246 field in the following situations only:
245 :10: $a Live & be well
246 :3_:$a Live and be well
245:10: $a Leve and be well
246: 3_:$a Live and be well
Parallel titles can come from any place within the resource and there is no limit on how many there might be.
245:10: $a Yiddish dictionary = $b Yidish verterbukh.
246:31: $a Yidish verterbukh
245:10: $a International meteorological vocabulary = $b Vocabulaire météorologique international = Mezhdunarodnyi meteorologicheskii slovar' = Vocabulario meteorológico internacional.
246:31: $a Vocabulaire météorologique international
246:31: $a Mezhdunarodnyi meteorologicheskii slovar'
246:31 : $a Vocabulario meteorológico internacional
Remember to transcribe as found on the piece (do not use abbreviations unless abbreviated the piece)
250:__: $a Second edition. [no abbreviations on piece]
250:__: $a Nouvelle édition. [no abbreviations on piece]
250:__: $a Version IV. [number as found on piece]
250:__: $a 6. Aufl. [abbreviation found on piece]
264: 1: $a Vancouver, British Columbia : $b Vancouver Historical Society, $c 1970.
(Source of information reads: Vancouver, British Columbia)
264:_1: $a Victoria, British Columbia, Canada : $b Department of Geography, University of Victoria, $c 1979.
(Source of information reads: Department of Geography, University of Victoria, Victoria, British Columbia, Canada)
264:_1: $a Vancouver, B.C., Canada : $b Ronsdale Press, $c 
(Source of information for place of publisher reads: Vancouver, B.C., Canada
If no place of publication -- record a probable place of publication in square brackets; if not sure, use a question mark and square brackets: [Belgium?], [British Columbia?], [Mississippi?].
If probable place cannot be determined, use: [Place of publication not identified]
Transcribe as found on piece; do not abbreviate.
[1971 or 1972] - 008: q 1971 1972
[1969?] - 008: s 1969
[between 1800 and 1899] or [between 1800 and 1899?] - 008: q 1800 1899 ('between' no longer limited to less than 20 years)
[between 1970 and 1979?] - 008: q 1970 1979
[not before 1978] - 008: q 1978 uuuu or [not after 1978] - 008: q uuuu 1978
264:_1 :$a New York : $b Neal-Schuman, $c 1995-1997.
264:_1:$a New York, N.Y. : $b Alpha, a member of the Penguin Group (USA) Inc., $c 2012-
264:_1:$a Moskva : $b D. Bulanin, $c [2012?]- (v.2 only, published in 2012)
264:_1: $a [Beltsville, Maryland?] : $b [Agricultural Research Service], $c 
300:: $a 245 pages
300:: $a vii, 245 pages
300:: $a 53 unnumbered pages
Only use illustration or illustrations. Disregard illustrated title pages, etc., and minor illustrations. Remember to code corresponding byte in the 008>illustrations as "a".
300:__: $a xxiii, 554 pages : $b illustrations ; $c 24 cm
Record height of volume in centimeters using metric symbol: cm (no period after cm because it is a symbol, not an abbreviation). Record dimensions to the next whole centimeter up (e.g., if the height measures 17.2 centimeters, record 18 cm).
336:__: $a text $b txt $2 rdacontent
337:__: $a unmediated $b n $2 rdamedia
338:__: $a volume $b nc $2 rdacarrier
Search the series statement as it appears in the book in CLIO. If the item appears to be part of a serial, route as appropriate.
If the series has an authority record and the series is traced (645 field "t") code as 490/830 pair even if the series form is identical in both fields. Enter the series information as it appears in the book in the 490:1_: field, and the authorized form of the series from the 130 field of the authority record in the 830:_0: field.
490:1_:$a Islamic history and civilization. Studies and texts ; $v volume 100
830:_0:$a Islamic history and civilization ; $v v.100.
If the series doesn't have authority record or is not traced, enter the series statement in 490:0 : as it appears in book including capitalization. Record volume numbering from piece in hand in $v. When LTI (Columbia's vendor for authority control) processes these records, it will be changed to a 490/830 pair.
Transcribe terms used in numbering as found on the piece of information; do not abbreviate words such as volume, Band, unless abbreviated on piece.
490:0_: $a Eastman studies in music ; $v volume 68
(Numbering on source of information: Volume Sixty-eight)
490:0_: $a Gender and sexuality in information studies ; $v number 5
(Numbering on source of information: NUMBER 5)
490:0_: $a Louann Atkins Temple women & culture series ; $v Book 32
(Numbering on source of information: Book thirty-two)
490:0_: $a Biografii istorice transilvane ; $v VII
(Numbering on source of information: VII)
490:0_: $a Periplus Parerga ; $v Band 17
(Numbering on source of information: 17. Band)
490:0_: Early English church music ; $v no. 45 (Numbering on source of information: no. 45)
Return to CPM Table of Contents