Cataloging Practices Manual [CPM-010]


Pre-cataloging Procedures

  1. Background

    Consider a monographic bibliographic record exported from OCLC into CLIO to be standard copy for cataloging purposes if it falls into one of the groups listed below. Any record that does not meet these criteria is considered non-standard copy. Treat any record that is not suppressed and that has a location and call number in a MFHD that is not suppressed as standard, unless the bibliographic record contains a 965 field with "tempanalytic," in which case it is non-standard.

    If a record meets the standard criteria listed below but lacks a usable call number in an 050, 090 or 950 it is still considered standard. In these cases a call number will need to be assigned. If a suppressed record matches the book in hand and meets the standard criteria below, see CPM-570 on added copy processing. For CJK title records, consider any CLIO bibliographic record lacking field 880 to be non-standard.

  2. Procedure

    Records in CLIO are considered standard copy if they meet one of the following sets of criteria:

    1. PCC records

      • 042=pcc
        If medical subject headings (MeSH) are the only subject headings on the record, consult a supervisor.

    2. LC Copy or Casalini "core" level cataloging

      • 040 includes DLC or ItFiC and
      • 010 is present in DLC records and
      • 050 is present and
      • Encoding Level =, 1, 4, or 8

    3. LC Minimal Level Cataloging copy for belles lettres materials
      • Item in hand is fiction, drama or poetry
      • 040 includes DLC and
      • 010 is present and
      • Encoding Level = 7

    4. OCLC member copy (035 begins with OCoLC)

      • E/L = , 1, 5, 8, I, K, L, M or u and
      • 008 fields for Date 1 (and if applicable, Date 2), Place of Publication and Language are complete and
      • 040 does not include NLM (see section E below for the definition of standard records that include this symbol) and
      • There is 040 $b eng (e.g. 040 $a STF $b eng $c STF) or there is no 040 $b and
      • If the work is non-fiction, at least one 6XX is present, with second indicator 0

    5. Copy from any source that includes NLM in the 040
      • The last subfield present in the 040 is not NLM

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Last updated: 03/20/12 ink