Cataloging Practices Manual [CPM-301]


Authority Procedures

Acquisitions Departments will attempt to determine series form and treatment when creating records for new standing orders in CLIO. If CLIO precedent is not found, form and classification will be determined by a Serials Cataloger.

Series verification will follow the outline below. Specific procedures are found in SAS or MAS documentation.

  1. If a series is already represented in CLIO, the new order will reflect the form found on the authority record if present or the bibliographic record(s) with status "h" if an authority record is not present.

    1. Treatment, however, must be inferred from fully cataloged CLIO bibliographic records for the same location.

    2. If either form or treatment is inconsistent, Acquisitions staff will consult a Serials Cataloger.

  2. If the series is new to CLIO, OCLC will be searched and copy exported if found. The status of the CLIO record will remain "a" until the title is cataloged. Adjustments to form or treatment will be made by catalogers and Acquisitions will be notified if adjustments to the OPR are needed.

  3. If the series is not found in OCLC, Acquisitions will create a tracking record in CLIO for the order. The status will remain "a" until the first volume is cataloged. If the title is determined to be a monographic series, Cataloging will notify Acquisitions to adjust the OPR and change the STATUS code to "d" If the title is an analyzed set or serial, Cataloging will notify Acquisitions to adjust the OPR.

    Note: Serials Cataloging will typically change "add" or "ct" notation codes but notify Serials Acquisitions to add or delete OPR notes calling for the creation of records for individual titles within a series.

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Last updated: 08/14/97 kmh