5.2.1.5  Print Full MS

 

 

 

Print Full MS does what it's told to do, although it checks with you first by offering you a preview; when you're convinced that this is what you want, you print it:

• via the standard Microsoft command:  CTRL + P. 
• by right-clicking on the preview which triggers the appearance of the context menu for all reports:  this includes a Print command.

 

 

The way the full description is organized on paper replicates the four levels which you've come to know and love.  The way the computer knows which Part and its Texts and Images should occur first, and the way the Texts are set to follow one another in proper order is via those all-important Sequence fields.  Web presentation of your description will employ the same Sequence numbers for the same purpose.  (Do read, now or later, the full discussion of Sequence numbers in the Data Dictionary.)  LINK

 

Remove the preview from your computer's screen by clicking, in the upper right, on the small X, the one that is physically closer to the preview page(s) themselves.  If you click on the larger red X, you've just exited from the entire program.  No big deal; just open it up again from the icon on your desktop, but it is something of an annoyance to have to do so.

 

 

Why would you print out a description?  You might find proofreading easier from a hard copy; you might want to mail the description to a reader; your institution may keep 3-ring binders with descriptions in the reading room for handy reference.  The printed description will bear a date stamp in its lower margin, so that you can easily tell how recently it was printed, and, by comparing it with the content in the Revision Date field (Manuscript level), you'll know if it's time to print out a revised copy.