The bibliographic data is collected in a 4-level system with potential 1-to-many relationships as one descends the hierarchy: one manuscript may have several parts; each part may have several texts; each text may have several images.

There are 67 fields in the database, of which 14 are required (those marked [required] in the following list). See Data Dictionary for description of each field.

I. MANUSCRIPT

1. City (default)
2. Institution (default)
3. Library (default)
4. Shelfmark [required]
5. Nickname
6. Composite MS (default—no) [required]
7. Total Folios [required]
8. Physical Issue(s)
9. Binding
10. Provenance
11. Bibliography
12. Notes
13. Reproductions
14. Acknowledgments
15. Source
16. Inputter/Date [required]
17. Reviser/Date
18. Revisit

II. PART

1. Part Number (default—1) [required]
2. Support [required]
3. Watermark
4. Span of Folios [required]
5. Outer Dimensions [required]
6. Country [required]
7. Cardinal Point
8. Region
9. City
10. Document (default—no) [required]
11. Dated (default—no) [required]
12. Date [required]
13. Begin Date (automatic)
14. End Date (automatic)
15. Year-Month-Day
16. Layout
17. Alphabet
18. Script
19. Number of Scribes
20. Scribe
21. Music
22. Representational Decoration
23. Other Decoration
24. Artist
25. Notes
26. Acknowledgments
27. Sequence
28. Revisit

III. TEXT

[Note: requirement to fill in at least one of 4 fields: author/title/generic title/incipit]

1. Span of Folios [required]
2. Author
3. Associated Name(s)
4. Title
5. Generic Title
6. Language(s)
7. Document Summary
8. Rubric
9. Incipit
10. Explicit
11. Status of Text
12. Notes
13. Acknowledgments
14. Sequence
15. Revisit

IV. IMAGE

1. Folio Number(s)
2. Caption
3. Iconclass
4. Note to Photographer
5. Sequence
6. Revisit