SWIFT

Cataloging Practices Manual	[CPM-6852]

COPY EDITING GUIDELINES FOR VIDEORECORDINGS

Special Materials & Procedures

Background

Follow these procedures when processing standard copy of the video that matches the item in hand. The procedures described in this document cover only those portions of the bibliographic record that are unique to videorecordings. It is therefore necessary to use this document in conjunction with CPM-200 Copy review Guidelines for Printed Monographs and with CPM-010 CLIO Standard Monographic Copy For Titles Being Cataloged for the First Time.

Note: Fields not discussed in these CPMs should be accepted as found in standard copy.

008 Verify and, if necessary, make edits to the areas listed below. Accept the rest of the values as found in the record.

Place of Publication
Adjust to match the location of the production company listed in the 245 $c. Lacking that information, adjust to match the location given in $a of 260 field.
Language
Adjust to match principal language of the video (i.e. on-film dialogue).
Publication Status
If the video is an exact copy of the original movie and the only change being made is the format (DVD release of the film previously published on a videocassette) code the publication status as .p.. Date 1 is coded to match the date in 260 $c. Date 2 is coded according to the date of the original publication.
If the video is an original work or a new release of the old work containing special features, added subtitles, different aspect ratios, added video content or any other information that changes the content, code publication status as .s..
Running time
Adjust to match the time in 300 field $a.

007

The 007 field contains information about the physical description of the video. Check for presence of 007 field and add it if missing. Check all codes in the 007 and correct or add if necessary.

040

Add $d NNC to the 040 field if changes have been made to the record.

245

The 245 field for all videos includes $h with the word "videorecording" in brackets (this is what is known as a GMD or general material designation). The subfield h immediately follows $a and comes before the punctuation that precedes the next subfield.

Add $h [videorecording] if missing or adjust its location if not in correct order in the field.

Note: Records for videorecordings of television programs and shows often contain $p and/or $n in 245 field. Subfield p refers to the name of the part or episode of the particular television program, and subfield n to the number of the episode. Notice the correct placement of the $h in relation to the $p and $n and punctuation in such cases:

Examples:

  245 00 $a Saturday night life. $n Season one $h [videorecording]
  245 00 $a Avatar. $p Beginning $h [videorecording]
  245 00 $a The Sopranos. $n Season six. $n Part 2 $h [videorecording]

250

Check for the presence of the edition statement (if applicable) and add if missing. Edition statements for videorecordings are often stated as Director's cut, Widescreen version, Standard version.

260

It is not unusual to see several different dates on various parts of an item. In verifying the information for $c in 260 field use the copyright date found on the disc surface or the latest copyright date printed on the container. Make sure that date(s) in $c of 260 field and 008 field match.

300

Check for the correct terminology in the Physical Description field $a: 1 videodisc or 1 videocassette.

4XX or 8XX

If there is a series traced in the record, verify the authorized form of series in the authority file. If there is no authorized heading for the series in the authority file, accept data as found in the record.
If there is a series on the label or container and it is NOT traced in the record, add the series to the record using the heading in the authority record.
If the is no heading in the authority file, route to the supervisor for authority work.

538 Check for the presence of "system details note". Create one if not in the record, coding it according to the type of recording system: DVD or VHS.

520 Records for videorecordings should include a brief summary. If the record doesn't have one, create one using the information from the container.

6XX

Accept 6XX fields. If necessary, add 6XX following standard practice in LCSH.

7XX

Check for the presence of added entries for the producer (which may be a person or a corporate body), director, screenwriter, and narrator (for documentary films). If lacking, add them using the form of the heading found in NAF.

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Last updated: 02/02/10 kmh