COPY EDITING GUIDELINES FOR VIDEORECORDINGS
Materials & Procedures
Follow these procedures when processing standard copy of the video that
matches the item in hand. The procedures described in this document cover
only those portions of the bibliographic record that are unique to
videorecordings. It is therefore necessary to use this document in
conjunction with CPM-200 Copy review Guidelines for Printed Monographs and
with CPM-010 CLIO Standard Monographic Copy For Titles Being Cataloged for
the First Time.
Note: Fields not discussed in these CPMs should be accepted as
found in standard copy.
Verify and, if necessary, make edits to the areas listed below. Accept the
rest of the values as found in the record.
The 007 field contains information about the physical description of the
video. Check for presence of 007 field and add it if missing. Check all
codes in the 007 and correct or add if necessary.
Add $d NNC to the 040 field if changes have been made to the record.
The 245 field for all videos includes $h with the word "videorecording" in
brackets (this is what is known as a GMD or general material designation).
The subfield h immediately follows $a and comes before the punctuation
that precedes the next subfield.
Add $h [videorecording] if missing or adjust its location if not in
correct order in the field.
Records for videorecordings of television programs and shows often contain
$p and/or $n in 245 field. Subfield p refers to the name of the part or
episode of the particular television program, and subfield n to the
number of the episode. Notice the correct placement of the $h in relation
to the $p and $n and punctuation in such cases:
- Place of Publication
Adjust to match the location of the production company listed in the
245 $c. Lacking that information, adjust to match the location given in $a of 260
Adjust to match principal language of the video (i.e. on-film
- Publication Status
If the video is an exact copy of the original movie and the only
change being made is the format (DVD release of the film previously published on a
videocassette) code the publication status as .p.. Date 1 is coded to match the date in 260
$c. Date 2 is coded according to the date of the original publication.
If the video is an original work or a new release of the old work
containing special features, added subtitles, different aspect ratios, added video
content or any other information that changes the content, code publication status as .s..
- Running time
Adjust to match the time in 300 field $a.
245 00 $a Saturday night life. $n Season one $h [videorecording]
245 00 $a Avatar. $p Beginning $h [videorecording]
245 00 $a The Sopranos. $n Season six. $n Part 2 $h [videorecording]
Check for the presence of the edition statement (if applicable) and add if
missing. Edition statements for videorecordings are often stated as
Director's cut, Widescreen version, Standard version.
It is not unusual to see several different dates on various parts of an
item. In verifying the information for $c in 260 field use the copyright
date found on the disc surface or the latest copyright date printed on the
container. Make sure that date(s) in $c of 260 field and 008
Check for the correct terminology in the Physical Description field $a: 1
videodisc or 1 videocassette.
4XX or 8XX
Check for the presence of "system details note". Create one if not in the
record, coding it according to the type of recording system: DVD or VHS.
Records for videorecordings should include a brief summary.
If the record doesn't have one, create one using the information from the
Accept 6XX fields. If necessary, add 6XX following standard practice in
Check for the presence of added entries for the producer (which may be a
person or a corporate body), director, screenwriter, and narrator (for
documentary films). If lacking, add them using the form of the heading
found in NAF.
Return to CPM Table of Contents
- If there is a series traced in the record, verify the authorized form
of series in the authority file. If there is no authorized heading for the
series in the authority file, accept data as found in the record.
- If there is a series on the label or container and it is NOT traced
in the record, add the series to the record using the heading in the
- If the is no heading in the authority file, route to the supervisor
for authority work.
Last updated: 02/02/10 kmh