Cataloging Practices Manual [CPM-6852]


Special Materials & Procedures


Follow these procedures when processing standard copy of the video that matches the item in hand. The procedures described in this document cover only those portions of the bibliographic record that are unique to videorecordings. It is therefore necessary to use this document in conjunction with CPM-200 Copy review Guidelines for Printed Monographs and with CPM-010 CLIO Standard Monographic Copy For Titles Being Cataloged for the First Time.

Note: Fields not discussed in these CPMs should be accepted as found in standard copy.

008 Verify and, if necessary, make edits to the areas listed below. Accept the rest of the values as found in the record.


The 007 field contains information about the physical description of the video. Check for presence of 007 field and add it if missing. Check all codes in the 007 and correct or add if necessary.


Add $d NNC to the 040 field if changes have been made to the record.


The 245 field for all videos includes $h with the word "videorecording" in brackets (this is what is known as a GMD or general material designation). The subfield h immediately follows $a and comes before the punctuation that precedes the next subfield.

Add $h [videorecording] if missing or adjust its location if not in correct order in the field.

Note: Records for videorecordings of television programs and shows often contain $p and/or $n in 245 field. Subfield p refers to the name of the part or episode of the particular television program, and subfield n to the number of the episode. Notice the correct placement of the $h in relation to the $p and $n and punctuation in such cases:


  245 00 $a Saturday night life. $n Season one $h [videorecording]
  245 00 $a Avatar. $p Beginning $h [videorecording]
  245 00 $a The Sopranos. $n Season six. $n Part 2 $h [videorecording]


Check for the presence of the edition statement (if applicable) and add if missing. Edition statements for videorecordings are often stated as Director's cut, Widescreen version, Standard version.


It is not unusual to see several different dates on various parts of an item. In verifying the information for $c in 260 field use the copyright date found on the disc surface or the latest copyright date printed on the container. Make sure that date(s) in $c of 260 field and 008 field match.


Check for the correct terminology in the Physical Description field $a: 1 videodisc or 1 videocassette.

4XX or 8XX

538 Check for the presence of "system details note". Create one if not in the record, coding it according to the type of recording system: DVD or VHS.

520 Records for videorecordings should include a brief summary. If the record doesn't have one, create one using the information from the container.


Accept 6XX fields. If necessary, add 6XX following standard practice in LCSH.


Check for the presence of added entries for the producer (which may be a person or a corporate body), director, screenwriter, and narrator (for documentary films). If lacking, add them using the form of the heading found in NAF.

Return to CPM Table of Contents

Last updated: 02/02/10 kmh