Cataloging Practices Manual [CPM-627]


Special Materials & Procedures


Offsite processing or major stack shifts uncover material without records in CLIO. Copy is usually processed by MRP. Any remaining material requiring original cataloging will be routed to OSMC. Pre-1830 material should be reviewed for location and priority by RBML staff before it is sent for cataloging.

MRP will determine whether stack material is fragile. Fragile material needs to be placed in a tyvek envelope or tied with cotton tape. Fragile volumes receive text input in the Note field and are assigned Damaged item status.


  1. Check the T2 for any indication of item fragility. The T2 should say return to Zack if the item is fragile. If there is no note or the note says "Send to ReCAP," the item is not considered fragile.

  2. Catalog material as usual but use the existing call number in the holdings record.

  3. Use the transcribe/recon statistics macros. If the item is cataloged for PCC use the appropriate PCC or CONSER statistic instead so that the item can be counted for PCC.
    copy = ctrl + Sh + 2
    orig = ctrl + Sh + 5

  4. If the item is fragile, do not barcode or create an item record. Place the item with the CLIO holdings ID noted on the T2 on the shelf labeled Pick-Ups for Zack.

    Note: If the item is a boundwith, it is necessary to create an item record regardless of fragility. If the item is fragile, create an "empty" item record and do not apply a barcode. See procedures for Boundwiths

  5. If the item is not fragile, create an item record and charge as usual. BSP will not relabel and will route to ReCAP. They will stamp and tattle tape as usual.

  6. If the item is pre-1830 and it is from Butler stacks, use the RBML standard barcode that MRP will clip to the T2 rider. The item type is non-circ

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Last updated: 04/27/12 kmh