Cataloging Practices Manual [CPM-845]


  1. Background

    Hardbound volumes with certain types of loose accompanying material are normally treated by the CUL Conservation Lab. For example, the lab tips in errata slips. For certain other types of loose accompanying material (e.g. maps), the Lab prepares pockets. The most efficient method of communicating to the Conservation Lab information concerning loose accompanying material is by means of a binding slip inserted by the cataloger.

    Note: Paperback volumes with loose accompanying materials need to be bound and should be designated for binding by inserting a "B" rider into the book, and checked out to a Binding status patron. Attaching the loose material to the volume will be handled by the binding process so it is not necessary to insert a blank binding slip in them.

  2. Procedure for hardbound volumes

    1. Insert a blank binding slip together with the loose accompanying material into the volume, making sure it is protruding and visible. Do not use paper clips. Insert into the back of the volume material that will be placed in a pocket. Insert tip-ins after the title page unless the publisher has specified that the material should be placed elsewhere.
    2. After cataloging, charge the volume to labeling and place on the BSP truck. BSP will route the book to the Conservation Lab or to an outside binder, as appropriate.

Return to CPM Table of Contents

Last updated: 09/27/07 ink