SWIFT

Overlaying a fully-cataloged Voyager Bibliographic record with an OCLC Record

Background

During cataloging it may be discovered that a bibliographic record in OCLC is better than the corresponding Voyager bibliographic record that was previously used for cataloging. We may have used a member record to catalog a work and in the meantime the record was updated by LC or another library. In such cases it may be decided to use the better record by exporting it from OCLC to overlay the previously cataloged record in Voyager.

The following circumstances signify a bib record match between OCLC and the cataloged record in Voyager :

• The Voyager 035 (OCoLC) number and the OCLC record number match
• The Voyager 035 (OCoLC) number and a number within the 019 field in the OCLC record match

Any other circumstances would signify that the records are different and if it is decided to overlay the Voyager record with the OCLC record, the cataloger’s supervisor must be informed in order to delete our holdings from the OCLC record.

 

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Procedures

• If the OCLC record numbers on the Voyager and OCLC bib records match:
1. Bring OCLC record you want to use over to Voyager.
2. Save the record as instructed in CPM 107.
3. Highlight the record you're overlaying, if necessary, and click on "Replace/Merge using profile:" button in the Bibliographic Dedupe Detection window.

 

• If the OCLC record numbers on the Voyager and OCLC bib record do NOT match:
1. Make a printout of the Voyager record to be overlaid and give the printout to your supervisor with the note "Delete holdings from OCLC." (Or delete our OCLC holdings yourself if you are able.)
2. Bring OCLC record you want to use over to Voyager.
3. Save the record as instructed in CPM 107.
4. Highlight the record you're overlaying, if necessary, and click on "Replace/Merge using profile:" button in the Bibliographic Dedupe Detection window.
(Note: The combination of an ISBN and/or title and author should match up the records.)

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