TITLE>Holdings Procedures SWIFT
Cataloging Practices Manual [CPM-550]

COPY HOLDINGS RECORDS FOR PRELIMINARY RECORDS

Holdings Procedures

  1. BACKGROUND
    The instructions below apply to all preliminary records other than analytics of cataloged sets or serials.

    If a particular field is not covered, consult the appropriate procedure in the RECORD CREATION section of the CPM, e.g., Open Backlog Processing.

  2. STATUS
    Overtype whatever value is present with g (g=preliminary record)

  3. COPY STATUS CODE
    Input or adjust to 1 or 3 depending upon whether item is a single volume or complete multivolume set. (Incomplete sets will be cataloged in MSP.)

  4. DT
    Overtype date with today and press EOF key.

  5. TLNF
    Input any appropriate notation codes, e.g., lok, cok, or no gc cards

  6. LOCATION
    If the location is blank or unkn, overtype with the location code from the top of the T2 form. If the location is already present on the copy holdings record, verify that it matches the location on the T2. In case of a discrepency, prefer the location from the T2.

  7. PAYMENT REFERENCE
    Do not delete payment references.

    Example
    |a $ABD3760

  8. NOTES
    Input appropriate tracking notation codes, e.g., OSMC, OB in a new |a after payment reference if present.

    Immediately following tracking notation code, input the item's priority and your initials. If the item is for Ave/Fax, also add the LSI number.

    Examples

    |a$ABD3760 |a OB3/cig
    |a$ABC1234 |a OSMC2/673456/fra

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Last updated: 06/27/00 kmh