Cataloging Practices Manual [CPM-268]


Bibliographic Record Procedures


See also 965 Marker Output Chart

A complete list of 965 markers may be found on the Bibliographic Record Statistics page This list also indicates how many records in a category are suppressed.

The 965 field serves multiple purposes. It may record the origin of vendor supplied cataloging copy or indicate that a record is the result of retrospective conversion (RECON). It may indicate that a record is part of a particular cataloging process or project. The 965 marker is also added as part of the transcription of GC cards and in automated batch matching processes.

Besides indicating the origin and "reason" of the on-line record, the marker can prevent certain categories of records from uploading to OCLC, BNA (TOC) or LTI (authority control). It may also be used to produce system-generated reports of statistical or other data.

When RLIN was used by Columbia for cataloging (1977-June 1992), this information was coded into field 035. Once these records loaded into CLIO, data in the 035 field was mapped into field 965.

General principles regarding the rules for 965 include the following:

Warning: It is possible for a record to have more than one 965 marker. Remove the 965 marker when cataloging variant editions or when doing original cataloging of "BATCH" records for which copy was not found. Do not remove a 965 marker for any other reason.



    Starting in 1994, "in-process" records that originated as acquisitions records in RLIN as well as those backlogged since June 1992 were sent to OCLC for automated searching. When standard cataloging copy was found, the record was overlaid with a 965 field with the word "BATCH" or later "BATCH2."

    Starting in 1996, other "in process" were sent to RLIN for a similar copy search. These records contain a 965 marker with the word "DIOGENES", "MARCADIA" or "BLWrecon."

    Other categories of records use the 965 field for identification purposes.

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Last updated: 12/09/09 kmh