SWIFT

BACKGROUND

The 965 field serves multiple purposes. It may record the origin of vendor supplied cataloging copy or indicate that a record is the result of retrospective conversion (RECON). It may indicate that a record is part of a particular cataloging process or project. The 965 marker is also added as part of the transcription of GC cards and in automated batch matching processes.

• Prefix 965 codes with 965, e.g., 965sabin. This practice began in 2008.

• PAYREC as a code or appended to a code means that the record serves only to record payment information. It is used by Acquisitions staff. The records should be suppressed.

• Records beginning with CU, e.g., CUACM, or HS, e.g., HSEBSCO, are payment records used by central or Health Sciences acquisitions.

• Vendor supplied records are not uploaded to the utilities or sent out for BNA TOC processing. Some large record sets are not sent to LTI.

• Records created in OCLC or by OCLC as part of a recon project are blocked from upload back to OCLC. Before April 2005, the 965 field code RECON was followed by various extensions to indicate specific projects, e.g., RECONb85, In April 2005, all variations of the code were changed to RECON.

1. RECON & PRESERVATION MARKER LIST

   • ccs
     retrospective conversion of south east asian materials by OCLC RETROCON unit

   • Anx2
     retrospective conversion of cards for books moved to Prentis and later sent to OCLC for batch processing (originally, records were only brief records) (done in CLIO and completed by OCLC)

   • fmest
     Foundation of Modern Economic and Social Thought is a NEH sponsored preservation microfilming project. Items are cataloged by OCLC Preservation Services Center

   • marclink99
     defined for RETROLINK recon of Columbia dissertations, french literature classed in Dewey, monographs classed in H-HD, monographs classed in PG 1-3987, etc.

   • (NNC)RECONn__
     local retrospective conversion for NEH-sponsored preservation projects, during which books were repaired and records were created

   • rcp___
     retrospective conversion of sections of the shelflists performed by OCLC RETROCON unit

   • RECON
     retrospective conversion of GC cards during various bibliographic processes either in-house or using a vendor such as OCLC. Prior to April 2005, recon projects were identified by means of extensions to the RECON code, e.g., RECONb85.
     Do not input the RECON code when adding copies to existing records.

   • RECONstor
     local retrospective conversion of cards for books to be moved to the off-site storage facility

   • RLA-EA
     Recon done for the East Asia Library by RLA(Retro Link Associates).

   • RLA-Phd
     retrospective conversion of Columbia dissertations by RLA (Retro Link Associates)

   • SCH
     Slavic Culture and History grant microfilming project done by OCLC. Grants are numbered, e.g., SCH4

   • selectorscanning
     Books selected by selectors for digitizing.

   • uarecap
     University Archives recon project

2. CATALOGING AND PROCESSING MARKER LIST

   Starting in 1994, "in-process" records that originated as acquisitions records in RLIN as well as those backlogged since June 1992 were sent to OCLC for automated searching. When standard cataloging copy was found, the record was overlaid with a 965 field with the word "BATCH" or later "BATCH2."
   Starting in 1996, other "in process" were sent to RLIN for a similar copy search. These records contain a 965 marker with the word "DIOGENES", "MARCADIA" or "BLWrecon."
   Other categories of records use the 965 field for identification purposes.
   • 965crcnet
     CRC Press books

   • 965ENGpro
     Engineering books from Books 24x7

   • 965Gerritsen
     Women's history books

   • 965mellonaudio
     Record in-process or cataloged for Mellon Audio Preservation Project. In-process records are suppressed.

   • 965MMW
     Making of the Modern World economics collection

   • 965msia
     Books digitized by Microsoft for the Internet Archive

   • 965oar
     Book ordered by means of the OOF (Online Order Form)

   • 965RSC
     Royal Society of Chemistry

   • 965sabin
     Sabin Americana

   • 965SerialSet
     Readex U.S. Congressional Serial Set

   • acls
     records supplied by ACLS for the History E-Book (HEB) Project

   • Acopian
     Armenian Books bought on the Acopian fund

   • BATCH & BATCH2
     OCLC batch processing of backlog materials by OCLC

   • bcdaccess
     brief records created to standards for access level records

   • BLWrecon
     RLIN (Back Stage Library Works) batch processing of backlog materials from 2005-

   • books24x7
     vendor supplied e-book records for technical reference books

   • corporatereports
     Business Library serials (mostly NYC related) cataloged for preservation projects

   • das
     Documenting the American South e-book records received on subscription from OCLC

   • dhirc
     Dharam Hinduja Indic Research Center that funded Prof. David Pingree's work including a catalog of Smith Indic Manuscripts in RBML. Cataloged in CLIO with encoding level 5

   • digitalnyc
     early NYC books and serials cataloged for Digital New York City project

   • DIOGENES
     RLIN batch processing of backlog materials by RLIN. Replaced by Marcadia and later Back Stage Library Works

   • ebook
     locally created record for a vendor supplied e-book in an aggregation

   • ebrary
     vendor supplied eBrary electronic book records
   • ecco
     vendor supplied Eighteenth Centruy Collections Online. Records derived from ESTC records

   • eebo
     Early English Books Online

   • E-MARCIVE and E-MARCIVE (modified)
     Marcive records for electronic resources. "Modified" records are print records adjusted as part of record loading.

   • EPIC
     e-books cataloged directly in OCLC for titles published by the Electronic Publishing Initiative at Columbia for Columbia University Press used for gutenberg-e and Columbia Earthscape titles, and is used to extract a set of records for EPIC to make available to subscribers

   • ETS
     e-books cataloged directly in OCLC for the Electronic Text Service. The project ended in 1995

   • iraccess
     access level records for electronic resources

   • ircr and ircrc
     records automatically generated from the Internet Resource Cataloging Request form. ircrc indicates that cataloging is complete

   • jazzstudiesonline
     A special project for EPIC

   • knovel
     vendor supplied science and engineering e-book collection

   • LTLBBATCH
     local resource file (LTLB) containing LC records for batch processing of backlog materials. Service discontinued after Feb. 7, 2003

   • MARCADIA
     RLIN batch processing of backlog materials. Replaced by Back Stage Library Works in 2005

   • MMS
     records for analytics contained in major microform sets which were purchased from OCLC and loaded by Systems

   • MMS (eebo)
     Early English Books microform set

   • MN_____-_
     master negative control number for Columbia preservation microform; cataloged directly in CLIO but also loaded from OCLC/RLIN

   • moa
     Making of America project records (e-books and e-journals) provided by the University of Michigan consisting of a collection of American social history material

   • netlibrary
     vendor supplied e-book collection that numbers over 10,000 records

   • oclcbatch
     OCLC batch processing of backlog materials by OCLC

   • OLB
     digital books cataloged as part of a Mellon grant for the Online Books Project at Columbia in 1999

   • OTF & OTFR
     On The Fly (brief bib records)ares created to circulate books without cataloging records. OTFR records are created for reserves materials

   • payrec
     records created by SAS or HSL to track payments for electronic journals.

   • pcc
     Program for Cooperative Cataloging records created at in CLIO instead of OCLC when OCLC needed such records to be sent in a separate file

   • SerialsSolutions & SerialsSolutions(brief)
     vendor supplied e-journal records. Full records are based on CONSER paper records and brief records are either created by the vendor or based on Ulrich's brief records

   • SNC
     Soviet Nationalites Collection. Marker retained from initial RLIN project phase. In current use as a counter after collection transferred to ReCAP (snc was formerly a sublocation).

   • soafilm
     brief records for School Of the Arts films processed in CLIO for transfer to ReCAP

   • tempanalytic
     used for EncLvl 5 preliminary records (with permanent call number in holdings) for serial analytics which are periodically output for batch matching

   • vrr
     Virtual Reading Room
     13 E-books cataloged as a pilot project for Columbia