Cataloging Practices Manual [CPM-247]


Bibliographic Record Procedures

Columbia University began to to create "access level records" for monographs in 2004.

Integrating resources guidelines are contained in a separate document.

Unlike other institutions, Columbia does not have an extensive list of required MARC fields for encoding Level 3 monographic records. Columbia also does not prescribe access level records for any particular language, subject, date range or location. Access level records are considered to be one more tool available to professional catalogers to handle material efficiently. Cataloger judgment determines whether to catalog at PCC, full, minimal or access level. In general, catalogers approach each book with the intent to catalog it at full level but for various reasons may decide that the time and effort required for full level cataloging is either not appropriate or not possible. Considerations may include:

Required Data Elements Variable fields

Add headings or notes only if important for access. Use established form of entry (NAF or Voyager) if available. Create authority records if necessary for access or to break a conflict. Notes or statements of responsibility may be substituted for headings if appropriate.

Add LC subject headings if easily determined. Otherwise or in addition add keywords to bring out useful aspects of the publication.

Description need be transcribed only as would be suffcient for identifcation and access.

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Last updated: 10/30/13 kmh