SWIFT

BACKGROUND:

Input limited edition notes for Rare Books (RBX), and Avery/Fine Arts rare books (AVR, FAR) in a 500 copy specific note followed by $5NNC. Input limited edition notes for all other locations in a 500 limited edition note without $5NNC.

1. EDITIONS OF 500 COPIES OR FEWER
   1. Original cataloging
      1. Rare Book and Avery/Fine Arts rare books--Follow LC Rule Interpretations. Input the copy number in a copy specific note (500 $5NNC).

         Example: 500 Rare Book copy: No. 25.$5NNC

      2. Other locations--Add a limited edition note only in a 500 note field.

         Example: 500 One of 250 numbered copies.

   2. Online copy (LC or member)
      1. Rare Book and Avery/Fine Arts rare books
         1. Limited edition note present on cataloging copy--Reformulate as a copy specific note (500 $5NNC) with the specific copy number.

         2. Limited edition note not present on cataloging copy--Follow LC Rule Interpretations. Input the copy number in a copy specific note (500 $5NNC).

      2. Other locations
         1. Copy specific note present on cataloging copy--Reformulate as a limited edition note (500)

            Example:

            Copy states: LC copy is no. 25 of 250 copies.

            Reformulate as: 500 One of 250 numbered copies.

         2. Limited edition statement present on piece in hand--Input a limited edition note only.

   3. Transcription
      1. Rare Book and Avery/Fine Arts rare books--Transcribe copy specific note as it appears on the card (500 $5NNC).

      2. Other locations--Transcribe limited edition note only (500).

2. EDITIONS OF MORE THAN 500 COPIES
   1. Rare Book and Avery/Fine Arts rare books--Input limited edition note with copy number in all cases.

   2. Other locations
      1. Original cataloging or transcription--Do not input limited edition or local notes.
      2. Online copy (LC or member)--Retain note unless the copy number is present. If the copy number is present, delete the note.

   Return to CPM Table of Contents

   ---

   Last updated: 07/11/03 kmh